Privacy Policy
1. Data Controller
The controller of personal data is:
Olomouc Rugby Festival
(hereinafter referred to as the “Controller”)
Address: 17. listopadu 1139/3, 779 00 Olomouc, Czech Republic
Company ID: 68346816
E-mail: info@olomoucrugbyfestival.com
Phone: +420 603 514 861
The Controller processes personal data in accordance with applicable legal regulations, especially Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR).
2. What Personal Data We Process
As part of team registration and communication, we may process the following data:
- Club / team name
- Nationality
- Organizer’s first and last name
- Phone number
- Email address
- Team age category
- Any additional information provided in the form or communication
Providing this data is voluntary, however, it is necessary for tournament registration.
3. Purpose of Personal Data Processing
We process personal data for the following purposes:
- Team registration for the tournament
- Organization and administration of the festival
- Communication with team organizers
- Sending organizational information
- Participant records
- Compliance with legal obligations
4. Legal Basis for Processing
Personal data is processed based on:
- Performance of a contract / tournament registration
- The legitimate interest of the Controller (event organization)
- Consent of the data subject (e.g. marketing communication, if applicable)
- Compliance with legal obligations
5. Data Retention Period
We retain personal data:
- For the duration of the registration and the event
- For the period necessary for organizational and accounting purposes
- No longer than required by legal regulations
After this period, the data is deleted or anonymized.
6. Recipients of Personal Data
Personal data may be shared with:
- The festival organizing team
- Co-organizers and event partners
- IT and hosting service providers
- Public authorities (if required by law)
Personal data is not transferred outside the EU unless otherwise stated.
7. Personal Data Security
The Controller has implemented technical and organizational measures to secure personal data against:
- Unauthorized access
- Data loss
- Misuse
- Unauthorized manipulation
8. Rights of Data Subjects
You have the right to:
- Access your personal data
- Correct inaccurate data
- Erasure (“right to be forgotten”)
- Restriction of processing
- Data portability
- Object to processing
- File a complaint with the Data Protection Authority
9. Cookies and Technical Data
The website may use cookies and technical data for:
- Ensuring website functionality
- Traffic analytics
- Improving user experience
10. Contact Information
If you have any questions regarding the processing of personal data, please contact us:
E-mail: info@olomoucrugbyfestival.com
Phone: +420 603 514 861
11. Final Provisions
These policies may be updated from time to time.
The current version is always available on this page.
Last updated: May 18, 2026
